A clear method
From clock times to a useful time card.
Turn your work times into a clear weekly or biweekly time card. Enter the shifts you worked, subtract unpaid breaks and keep an exact-minute report.
Comparing an hourly rate with an annual salary? Use the Salary Calculator to normalize gross pay and schedule assumptions. This time card records actual shifts; no entries transfer between the tools.
Start with the week you actually worked
Choose the date your workweek begins, then one or two weeks. Enter a clock-in and clock-out for each shift. Add another shift for a split day, up to three per day. Empty days stay unrecorded; an entered start and end at the same time means an explicit zero-hour shift unless you choose next day.
Use Copy day to fill selected days with a repeating pattern, then check exceptions. A partially entered or overlapping shift blocks the completed report while preserving the other valid day totals.
Subtract only unpaid breaks
Breaks are entered as whole minutes. A blank break field means no deduction. Do not include paid breaks, or subtract the gap between two separately entered shifts again.
480 minutes between the clock times − 30 unpaid minutes = 450 worked minutes. Five such days total 2,250 minutes, or 37h 30m.
Decimal hours are a display, not the calculation
7h 30m is 7.50 hours, not 7.30. This tool adds exact minutes before converting to decimal hours. An ≈ mark means the decimal display was rounded. Three one-minute shifts total three minutes: 0.05 hours, even though each one-minute row displays approximately 0.02.
Pay also uses exact minutes. At $25 per hour, 47 minutes earns an estimated $19.58. Using the rounded 0.78-hour display would give $19.50 instead.
Overnight work and the workweek boundary
Choose Ends next day for a shift such as 10 PM–6 AM. Within a workweek, those hours appear with the shift’s start day. If the shift crosses into another workweek, use Split at midnight and assign the unpaid break to the appropriate part. A one-week card can extend to two weeks to hold both parts. A continuation after the second week belongs on the next card; keep those times before shortening the original entry.
These are entered wall-clock hours. A daylight-saving clock change can make elapsed time differ, so use separately corrected actual-duration records for that night. Workweeks here begin at midnight; a workplace with a different starting hour needs another method.
One card, two independent workweeks
A biweekly card combines the hours from two weeks. Its optional overtime estimate still calculates each week separately. For example, 45 hours and 35 hours at $20/hour, with overtime after 40 hours at 1.50×, produce 75 regular hours and five overtime hours: an estimated $1,650 gross.
Pay is optional, USD only, and before tax. Set your own threshold and multiplier. Regular and overtime pay round separately to cents for each week, then the report adds those rounded amounts. This tool does not determine legal entitlement, include daily overtime or calculate a regular rate from bonuses and other compensation.
Keep the card. Reuse the pattern.
Download a PDF for a readable record or a printed copy. CSV includes typed shift, day, week and total records, exact minutes, display decimals and—when enabled—pay in cents. Copy provides a plain-text report. None requires a signup or email.
Save this card on this device is off until you choose it. Save as schedule stores one reusable time and pay pattern separately, without names, dates or notes. New period begins a blank card; apply a schedule deliberately and review actual attendance. Browser storage can be cleared or blocked and does not sync between devices. Download records you need to retain.
Billing for the work?
A time card records hours; an invoice requests payment. Use the Invoice Generator to prepare the bill after confirming the work and agreed rate. Times and money are not automatically transferred. Avoid using a rounded decimal-hour display where it would change the agreed charge.
Method and sources
Engineering-validated with independent time and rounding examples. No expert payroll review is claimed.
- U.S. Department of Labor — Overtime pay and workweeks
Explains the fixed workweek and why hours are not averaged over two weeks for federal overtime. Our configurable estimate does not determine eligibility.
- U.S. Department of Labor — Regular rate overview
Actual regular-rate calculations can include compensation beyond an hourly rate. Our single-rate gross estimate does not implement those rules.
Method checked September 20, 2026. Found an issue? Report a correction with synthetic example data.